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Providing us with a copy of your datafiles
Viewing GST tax codes
Printing reports
We have found that the easiest way for you to send us a copy of
your Quickbooks datafile
is to do a “Backup” and burn it to CD Rom.
Please DONOT email a backup datafile to us unless it is less than
1MB (1,000KB).
Otherwise, you can do a “Backup” to floppy disk as
follows:
Firstly, obtain 3 new disks or re-format 3 used disks (just deleting
the files on the disk is not sufficient)
Then open your Quickbooks data file.
You can provide us with with your datafiles using one of two methods.
- by creating an Accountant's version
From the file menu select "Accountants review", then
"Create Accountants' Copy" and then follow screen prompts.
The "Accountants'
copy" file can be updated by us and then we provide you with
a file of the changes made which you can use
to "import accountants changes" to update your current
Quickbooks file.
- by backing up onto a floppy
From the file menu select "Backup", you will then
see the Backup file window, remember to select the "A"
drive otherwise the backup will be saved on
your hard drive and then select OK to continue and follow the
prompts on the screen
If you want to check if the backup has worked
From
the file menu select "Restore", then select the "A"
drive
You should see
the backup filename in the display window
Select this
datafile and select "OPEN" to restore this file but remember
to select the "C" drive as the save to drive otherwise
the file will try to save it back to your floppy disk
If the Quickbooks
file opens OK then the backup has worked and the disk is OK to send
to us
To see a list of your tax codes from the "list" menu select
"tax codes"
Note you must have first turned on "TAX" in the preferences
tax window
Quickbooks uses separate tax codes for income and expenses
| The Code |
Its Use |
| GST |
use this code for all your normal GST income |
| FRE |
use this code where there is no GST added to the income |
| NCG |
use this code for all your normal GST expenses |
| NCF |
use this code where there is no GST added to the expense |
NOTE: do not use a tax code for transactions where GST does not apply,
such as loan repayments, drawings, private expenses, transfers, wages,
quarterly GST/PAYG payment etc
Print out Tax Liability and Tax Detail reports using the relevant
date range and review all transaction to ensure they have the correct
tax code. Remember to select customise and check that you have selected
"cash" and "gross" for these reports
To obtain your instalment income figure, print out a Profit &
Loss report for the relevant date range
Remember to select customise and check that you have selected "accrual"
and "net" for these reports.
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Ledger Rutledge & Walker Pty Ltd 